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Many people when they perform their normal regular daily jobs must receive approvals or acknowledgments from others within the same company. To manually keep track of all of these requests is almost impossible. Many employees are generally responsible and quickly reply to questions or requests. Some are not and must be hounded.
Have your software or IT manager program the company’s internal emails to offer a follow up option. When entering a request, indicate the email has a due date and authorize that without a reply from the recipient, the email’s header gets texted to the recipient every four hours two days before the due date.
Examples of email requests that need text message conversion reminders:
- Requests for payment approvals by upper managers, due back to AP clerks.
- Requests for billing information sent to managers or sales personnel in order to bill out shipments to customers, due back to billing clerks.
- Requests from inside sales personnel to quality control, shipping or other production departments for order statuses, shipment statuses, test results or other data due to customers who are given a due date.
- Memos for sales personnel to themselves to follow up on specific dates on sales leads or replies that are due for requests for quotes from new potential customers.
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