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Your buyers become friendly with the vendors. It is expected over time and unconsciously or consciously lean toward certain friendly vendors. Many of the those vendors’ sales people are very very good at selling. This is the reason that for some contracts out for bid, it is advisable to instruct bidders to bring their bids to a different person in Purchasing. When these sales people arrive with bids, those bids are taken and forwarded to another analyst who will analyze the bids independently. This person separate from the original buyer will announce the winner and contact losers.
Try these steps on the next major item your firm sends out for bid:
- Tell your purchasing agent that on this bid his outside bidders are to give their bids not to him but to another designated party.
- Pick someone in the department who is not involved with the process to receive all of the bids and to do the analysis in order to compare the bids.
- Most bidders will think twice before writing down a bid if they are told it is going to a different person and there it will be only one bid accepted.
- Tell the bidders to sharpen their pencils because there will be no rebids.
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