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Hire an intern for the summer to inventory and document the following for all of your company’s equipment to where they are located, where to call for parts and all of the critical parts needed to run the machine.
Equipment: Inventory all company equipment noting make, model, year built, serial number and any other pertinent data about each piece. Draw a layout to locate each within the company facilities. Note 800 service numbers or contact information on these machines. Open them up and search for other information to note unique for the machine.
Equipment critical parts: Research and document vital equipment parts by machine. Note telephone and vendor service names and contact information and post on each applicable machine in protected plastic sleeves for easy reference in case of breakdown. This will allow faster notice for service in the case of downtimes. If you prefer, assemble a manual easily referenced and regularly updated to be used by maintenance and service personnel.
Post part info on machines: Research all critical part numbers for each piece of machinery and post with the machine with telephone numbers, service numbers, etc.
